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about:constitution [08 Nov 2018 18:23] frank |
about:constitution [08 Oct 2020 18:10] frank [The Constitution of the Council of Southern Caving Clubs] |
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- The name shall be ‘The Council of Southern Caving Clubs’. | - The name shall be ‘The Council of Southern Caving Clubs’. | ||
- The objects shall be: | - The objects shall be: | ||
- | * a. To encourage the exchange of information between caving clubs in the South of England. | + | * a. To encourage the exchange of information between caving clubs and other similar bodies |
* b. The safeguarding of the interests of those clubs and individual cavers. | * b. The safeguarding of the interests of those clubs and individual cavers. | ||
* c. Maintaining friendly relations with similar bodies with a view to promoting and achieving objects of mutual interest. | * c. Maintaining friendly relations with similar bodies with a view to promoting and achieving objects of mutual interest. | ||
- Guiding principles shall be: | - Guiding principles shall be: | ||
* a. Respect for the autonomy and independence of action of all caving clubs. ‘Live and let live’. | * a. Respect for the autonomy and independence of action of all caving clubs. ‘Live and let live’. | ||
- | * b. The owners and tenants of property containing cave have the right to grant or withhold access. In certain cases caving clubs, singly or jointly, have the control of cave access delegated to them by owners. In such cases access for cavers should be granted as freely as possible throughout the country within the terms of those agreements. When forced to make new agreements the appropriate body should ensure this freedom. | + | * b. The owners and tenants of property containing cave have the right to grant or withhold access. In certain cases caving clubs, singly or jointly |
- | - . | + | - Membership: |
- | * a. The Council shall consist of the delegates from member | + | * a. The Council shall consist of the delegates from members and elected officers. “Members” shall mean fully constituted caving |
- | * b. An ordinary | + | * b. A properly constituted club or access body becomes a member by signifying to the Council its wish to do so and paying the appropriate subscription for the membership sought. |
- | * c. The Annual General Meeting shall be called for May. An Extraordinary General Meeting may be called at the request of at least six member clubs. A quorum for the Annual General Meeting and the Extraordinary General Meeting shall be twenty five percent of the paid up member clubs of the Council or 8 members whichever is the lower - A club becomes a member club by signifying to the Council its wish to do so and paying | + | * c. Membership shall be conditional on acceptance by the Council. |
- | - . | + | - Meetings: |
+ | * a. A meeting of the Council shall be called by the Honorary Secretary or when ordered by a previous Council meeting. The Honorary Secretary shall give all members at least six weeks notice of meetings. | ||
+ | * b. The Annual General Meeting shall be called for May. | ||
+ | * c. An Extraordinary General Meeting may be called at the request of at least six members and may only transact business included in the notification of the meeting. | ||
+ | * d. A quorum for the Annual General Meeting and the Extraordinary General Meeting shall be twenty five percent of the paid up member clubs of the Council or eight members whichever is the lower. | ||
+ | * e. An Ordinary Meeting of the Council | ||
+ | * f. The Council shall meet not less than once a year to transact business. Each paid up Member club may nominate a representative for each meeting to vote on their behalf. Access body representatives | ||
+ | * g. Nominated representatives must present written authorisation from the Chairman or Secretary of their Member organisation at or before | ||
+ | * h. Nominated representatives | ||
+ | * I. At all meetings each paid up Member Club shall have the right to veto. | ||
+ | - Officers and Elections: | ||
* a. The Officers shall be a Chairman, Honorary Secretary, Treasurer, and such others as the Council shall decide. | * a. The Officers shall be a Chairman, Honorary Secretary, Treasurer, and such others as the Council shall decide. | ||
* b. Officers shall be elected by Council to serve for a year and shall be eligible for re-election. | * b. Officers shall be elected by Council to serve for a year and shall be eligible for re-election. | ||
- | - An Ordinary | + | * c. Notification to all members requesting nominations for officer posts shall be sent no later than 1st February. This provision shall not apply where an Extraordinary General |
- | - At all meetings each paid up club shall have one vote and the right to veto. An Ordinary Council | + | * d. Nominations for officer posts must be received by the secretary no later than 15th March for elections held at the Annual General Meeting or no later than eight weeks before an Extraordinary General Meeting called. |
- | - The annual subscription shall be determined at the Annual General Meeting. The Council’s financial and subscription year shall start on the 1st January. | + | * e. Nomination for all officer posts (including existing post holders) must be from a member. |
- | - In the event of a dissolution, | + | * f. Anyone standing for the position of Chairman must be conversant with the recent business |
- | - Motions for amendment | + | * g. Members must be notified of nominations for officer posts no later than 1st April for elections held at the Annual General Meeting or no later than six weeks before an Extraordinary General Meeting called specifically for that purpose. |
- | + | * h. If no nominations have been received for any post by the deadline above, nominations may be taken from the floor at the Annual General Meeting at the chairman’s discretion. The requirements of para f above shall not apply in this case. | |
- | Amended 19th May 1979, 8th May 1982, 17th May 1997, 16th May 1998 and 19th May 2007. | + | - Changes to the Constitution: |
- | + | * a. Any changes | |
+ | * b. Motions for amendment to the Constitution must be sent to the secretary not less than eight weeks before the Annual General | ||
+ | - Subscriptions: | ||
+ | * a. The annual subscription shall be determined at the Annual General Meeting. The Council’s financial and subscription year shall start on the 1st January. | ||
+ | - Dissolution: | ||
+ | * a. In the event of dissolution, | ||
+ | - Logo: | ||
+ | * a. No Member may make use of the Council’s name or logo without the express permission of the Council. | ||
+ | - Interference and Mediation: | ||
+ | * a. The Council shall not interfere in the affairs of Members unless specifically requested | ||
+ | * b. The Council shall not mediate between Members unless requested by them in writing to do so. | ||
+ | - Suspension and Expulsion: | ||
+ | * a. Any member deemed | ||
+ | Version History of this constitution: | ||
+ | This new constitution was developed from the previous CSCC constitution by the ‘constitutional change subcommittee’. This subcommittee was formed and tasked by the 09 May 2015 AGM. The New constitution was approved by the EGM/AGM 26 Sept 2020 | ||